HAYVN, Darien CT photo

HAYVN’s prominent address is at 320 Boston Post Road, Darien CT.

The new era of social distancing at work is upon us. Even simple things – like creative meeting rooms and executive conference rooms – are being rethought for safety. Props to all who have had to make reopening work as we learn to work together as a community. You are heroes. Suburban virtual office space is one way that employers and entrepreneurs are coping. 

Virtual office space offers companies a hybrid of physical space and virtual services. This not only maintains safety and productivity but also eases the burden on employees who’ve been working from home under duress for months. In this post, we define the term “Virtual Office Space” and discuss key benefits for employees and employers.  

Social Distancing Can be Achieved and We Can Win

Let’s face it. We’re incapable of working today as we have in the past. Public safety is forcing us to work from home, in outdoor cafes, and even from our cars. This has caused any number of complications for companies – large and small – with employees who work in traditional office buildings. 

While it’s hard on the employers, it is not sustainable for people trying to get work done either. It’s up to all of us to create solutions that help us thrive. The key to our community’s short term success is to have a safe, flexible plan. 

HAYVN Virtual Office includes free monthly Day Pass

What is a Virtual Office?

A virtual office offers businesses and freelance professionals both a physical address and technology-enabled support services. It’s a hub for IRL necessities and a smorgasbord of virtual services to help you delight customers and maximize the productivity of your people. Both are so important in these volatile times. 

Workers who want to be able to enjoy the flexibility of ‘work from anywhere’ now have options–whether onsite or off-site. Virtual offices fit the bill. 

In any configuration, we need to create a professional work setting we can trust. Such working arrangements have to be cost-effective and flexible for employers, too. They can’t be encumbered by the overhang of a long lease or the administrative staff of a traditional office during these uncertain times. 

The key to success is designing a professional experience for internal and external customers online as much as possible. Marketing, sales, operations, and administrative services have to be delivered through the cloud and have access to space when needed. This means employees can work from anywhere but still have things like:

  • A physical mailing address
  • Phone answering services
  • Safe meeting space and conference rooms
  • Professional video conference facilities

Why Is it Practical to Get a Virtual Office During the Pandemic?

Cost Efficiency.

A virtual office is a practical option when you and your employees can’t get to the NYC office and home offices are not working out. An on-demand flexible workspace can give you what you need without breaking the bank. 

Virtual Office Space rental is more cost-efficient than leasing physical office space in many cases – especially when planning assumptions are uncertain. And you don’t have to worry about upfront deposits and long-term commitments; you can opt into a monthly or bi-annual subscription to optimize your cash flow.

Professional Business Address.

Using your home address can be a hassle when your business starts entertaining inquiries and client meetings or your company needs to get you a delivery. Having a proper business address is a basic need for, you guessed it – businesses. A physical mailing address is also necessary to register with Google My Business, as Google does not allow PO boxes as addresses.

Additional features including front desk and office administration service, meeting rooms, and video conferencing can all boost your business image, too. It’s important to be surrounded (at a safe distance) by other professionals who provide you access to a network of resources.

Low Real Estate Costs / No Capital Required.

Virtual offices allow tremendous flexibility for businesses that want to maintain a professional image without the heavy cash outlay for facilities. 

Imagine not having to worry about:

  • Facility management
  • Maintenance
  • Office equipment and furniture acquisition & management
  • Office administration and front desk service costs.

Virtual offices considerably reduce your technology investments and administrative costs, too.

Minimal Commuting Time.

Anybody who has commuted along the I-95 Northeast Corridor understands this one intimately. A coworking space offering virtual office space that is conveniently located for you or your employees can be a huge benefit to all. 

Think about it: If your office workers can cut their commute time, the number of hours off the roads and trains offers a huge opportunity for productivity gains. 

Reducing commute times with flexible, local virtual offices also keeps your team operating in an efficient office environment from wherever. Their needs get taken care of, too. That, in turn, will make them happier and more productive.

In short, finding convenient on-demand facilities located within minutes, not hours, from remote workers’ homes is a win-win. Do the math.

Free up more space in the current office.

As social distancing becomes the new normal way of working, some companies actually need more space. Today, many companies operate with scaled-down on-location operations. Employees are on rotating schedules to work remotely while still coming into the office part-time. Virtual offices with local facilities may provide a valuable extension of your business that puts you in control.

There is no need for long-term leases and complicated business real estate contracts during this tenuous time. 

Virtual offices offer firms a professional physical address and the office services that enable hybrid working arrangements. This mitigates many of the problems businesses face today in the wake of the Coronavirus. Such working arrangements don’t have the overhead of a long lease or administrative staff, but they do help you put your best foot forward.