HAYVN’s meeting spaces are a perfect fit!
Invite them to your elegant conference room in Fairfield County — with all the bells and whistles. Close the door and “wow” them with your presentation skills knowing we’re on standby for more water, tech support and a last minute “You’ve got this!”
Need help figuring out which meeting room or conference room is best for you?
Here are some details, or call us at (833) 429-8659, or contact us and we’ll help you find your perfect meeting space!
This room can be used for creating Podcasts or just for 2 person meetings socially distanced. (Pre-Covid fit 5 people)
This is a perfect space for a one-on-one Zoom meeting or long conference call. Socially distanced for 1 person. (Pre-Covid fit 2 people)
A comfortable meeting room as if you were sitting in your own home entertaining – for 4 people socially distanced. (Pre-Covid fit 12 people)
Beautiful light filled room for quiet meetings – seats 6 socially distanced around a table, WIFI access, large monitor. (Pre-Covid fit 12 people)
Learn more about events at HAYVN
Meeting Spaces and Events FAQs
Can I host an event or meeting at HAYVN?
Sure thing. From your pitch party to networking extravaganza, we’ve got the perfect event space for you to dazzle your guests. Looking to host a meeting? You can reserve a conference room or event space for your team or client gatherings. Our super-helpful HAYVN staff will have everything ready for you — from testing the tech to setting up your coffee bar. We’ll take care of the all the behind-the-scenes stuff, while you whisper-speak your presentation — one more time.
Are there flexible layout options for hosting a meeting or event at HAYVN?
Yes! HAYVN’s Sheffield Large Conference Room with beautiful views is perfect for a meeting with 7 flexible workshop/training set-ups. Design styles for laying out the tables and chairs include chevron, classroom, theater, U-shape, team tables/clusters, and conference style.
Our Large Event Space with Kitchen can accommodate different layouts also and is large, airy, and bright with a kitchen space boasting an extra ling counter for beautiful spreads.
Interested in an outdoor space, fitness center, or 3-story atrium space, let’s chat more.
Please review our many options in our Event Brochure here.
How do I reserve a HAYVN meeting space?
Is there a minimum amount of time for a meeting room rental?
Yes, 30-minute increments would be best for a meeting room rental.
How far in advance do I need to book a meeting room?
To play it safe and make sure your ideal space is available, book your meeting room 1-2 weeks in advance. Want to do a spontaneous meeting? You can quickly check on availability by looking and also booking on our booking calendar. If it’s a short notice need, please also talk to one of the HAYVN staff who can help you — if there’s a space available, it’s yours!
Is there a cancellation policy for a booked meeting room?
Yes. When a meeting room booking is cancelled 24 hours in advance, 0% cancellation fee is applied. For a cancellation less than 24 hours in advance, 100% cancellation fee is applied.
Meeting rooms include: Sheffield Conference Room, Long Neck Conference Room, Huddle/Podcast Room, and Mini Meeting Room.
What are the guidelines for using HAYVN’s event spaces or for hosting an event?
Please give us a call or email us at firstname.lastname@example.org to book an event space and discuss guidelines. You cannot book these spaces online. We will review all guidelines with you, and they also are included in our event space contract.
Event spaces include: 3-story atrium space, large event space with kitchen, outdoor space, or fitness center. Here are some things you should know...
The 3-story atrium space, as well as HAYVN’s large event space with kitchen, are available weekends and after hours only. Extra staffing and cleaning charges may apply. All spaces require a certificate of insurance (COI). If alcohol is served, proof of a liquor license or permit from renter, licensed vendor, or catering company is required. We encourage music, however, please be aware that noise regulations do apply. Site decorations are permitted except for using glitter or foil confetti. HAYVN is always a drug free and non-smoking facility.
To learn more about our Meeting and Event Spaces, you can see our online brochure here.
Any payment and cancellation terms for event space rental?
Yes. Exact terms are in the contract but generally …
A signed contract, credit card, and non-refundable date-hold deposit equal to two (2) hours rental must be received to reserve your date(s) and time(s). Balance of rental fee is due seven (7) days prior to event. Any additional and/or miscellaneous costs, such as bar, catering, rentals, etc., are due two (2) days prior to your event.
All cancellations must be received in writing. If cancellation occurs seven (7) days or less prior to event, no space rental payments will be refunded. Renter’s date-hold deposit is non-refundable.
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For Lightning-Fast Response
HAYVN is a special place where you can be you and get things done and that encompasses all the parts of being an entrepreneur.
Business Advisor, SBDC
I couldn’t have built it better myself… you need to come and be a part of this exciting experience.
Principal, Sullivan Property Holdings
Having beautiful, functional, and flexible meeting space is a lifesaver. HAYVN saves me from being stressed and my clients are always impressed.
HAYVN isn’t just a shared office space, it is a community full of amazing entrepreneurs. The collaborative spirit amongst all members challenges me to each and every day- we all root for one another and truly want each and every member to succeed. Aside from the beautiful campus, the amenities are fantastic and I feel right at home! I can’t wait to attend events and networking opportunities in the near future!
Zero Gravity Marketing
HAYVN has provided us with an opportunity to have all the amazing amenities of a modern private office space and the additional benefit of networking with other women-owned businesses. Our company was looking for a flexible space we could grow with and I knew from the minute we walked through the doors this was the perfect fit for our expanding agency
Digital Retail Partners
I love the concept of women supporting other women. Whether it’s education, advice or a sympathetic ear, it’s great for women to have this space for connection and support.