FAQs

So glad you asked! There are many, including fewer distractions (than at home with the laundry or at the coffee shop with never enough outlets), networking opportunities (because you’re working next to people doing similar stuff to you) and camaraderie (walk in, get a wave, feel the love). At HAYVN our member events and signature programs are legendary – plus they’re included with all memberships. Our flex desk, dedicated desk, and private office members can also use the fitness center, as well as have HAYVN’s professional mail address as their own. Check out our virtual office plans if you’d like us to handle your mail and package receipt, and we can even help you with live phone answering services.

In a nutshell: The women who strike out on their own often work in isolation... And at times, they miss their coworkers’ companionship...the motivating morning chats over coffee, colorful brainstorming sessions at the whiteboard and “I’ve got this idea” exchanges. But put them around other women, who are also changing the world with their work, and they thrive. Ultimately, when women work in a beautiful space made just for them — where they can come together, collaborate and do great work — a little magic happens. That’s HAYVN. So, who is HAYVN? Find out here.

Psst ... men can be members too — they are also valued members of our HAYVN community!

Absolutely! Men can be members too. Bring your male clients, co-workers or main man to HAYVN and do great work.

We think of HAYVN as a women-centric, inclusive space. That means we’re all about welcoming everyone into our sanctuary.

Women (and men) come to HAYVN with work to do. So…

We say “Hi” then let you get started. And if you’re feeling focus-challenged, pop in your earbuds with your favorite beta beats — works every time.

One other thing ...

HAYVN members will tell you: they get more work done at HAYVN — in half the time. Sweet.

Learn more about how HAYVN works here.

Yes! Come on in with a day pass and hang with us for the day. We’ll show you around, visit a little then let you get to work. We know you’ll love it at HAYVN so when you join (on any membership or virtual office plan) we will credit the cost of the day pass toward your first month. Psst, it’s super easy to get a day pass and  sign up for a tour.

We’ve designed our plans to make it easy for you to nestle into your HAYVN space. In fact, we’ve got it all laid out right here. Be sure to look at our amenities, events, meeting rooms, HAYVN MAVENS, and other features that make our coworking space much more than just an office space.

Yes, these are the monthly minimums for some but not all membership or virtual office plans. Upgrade or downgrade options may be available based on circumstances, please discuss with a Community Manager.

You can get a Google Business Profile listing with either HAYVN’s Dedicated Desk or Private Office membership plans which both meet Google’s policy. None of the Virtual Office Plans include the Google Business Profile listing option as per Google Business Profile regulations for Coworking Spaces.

Google's policy says: Virtual Office Customers are prohibited from creating a Business Profile on Google due to Google regulations requiring a physical location. However, customers may upgrade to a Dedicated Desk or Private Office Membership Plan, both of which have physical locations at HAYVN, subject to availability. Customers may, by written communication to the Community Manager, request such an upgrade. 

Learn more about Google's policy at: http://bit.ly/googlevirtualoffice.

Your Membership Plan is subject to a minimum Term, as set forth on your Membership Plan Form. Any renewal or extension of the Term requires written consent by both parties.

TERMINATION / RENEWAL: Your Membership Plan is subject to a minimum Term, as set forth on your Membership Plan Form. Any renewal or extension of the Term requires written consent by both parties. Members for any and all types of memberships may be subject to a rate increase at the expiration of the initial membership term.

• Private Office Memberships: 60 days advance notice of the termination date required, otherwise membership reverts to a month to month membership agreement.
• Dedicated Desk Memberships: 60 days advance notice of the termination date required, otherwise membership reverts to a month to month membership agreement.
• Private Part-Time Office Memberships: 30 days advance notice of the termination date required, otherwise membership reverts to a month to month membership agreement.
• All other memberships (e.g. Fleet/Social, Flex Desk): 30 days advance notice of the termination date required.

EARLY TERMINATION: If you terminate prior to the end of the Membership Term, your remaining unpaid Membership Fees for the remaining months in the term immediately become due and payable to HAYVN.

It’s easy to manage your incoming mail with our Virtual Office Plans, and we will review every step with you until you are a pro. Mail services are managed digitally through a portal with prompts for you to let us know what you’d like done with your mail. Doesn’t matter where you are, if you have access to a mobile phone, tablet, or computer, you can review the alert we send when you have new mail to review. We send you an image of the outside of each envelope or package and you decide if we should open and scan, forward an important letter, shred, or recycle the mail piece. We can also hold your mail, if desired, for your pickup for 30 days at no additional cost. Please see the virtual office plans and additional services for more specific on each of our virtual office plans.

HAYVN’s virtual office plans include a prominent professional mail address for your business and marketing collateral, ?unlimited? secure mail and ?package? receipt, convenience, and the ability to manage your mail remotely from your mobile phone, tablet or computer, anytime and from anywhere.

But that’s not all! We have four virtual office plans with different levels of additional HAYVN benefits to fit your changing needs. The Basic Mail Plan is a perfect way to dip your toes into a virtual office with mail services. Our Fleet Plus Plan adds a social membership to HAYVN so you can attend all member events, meet, and mingle with other members and guests. Need some time working quietly away from home or perhaps a room to meet with clients? Our Fleet + 4 Plan adds in the flexibility for your changing needs with monthly credits for day passes or meeting rooms, as you see fit.

Unfortunately, none of the Virtual Office Plans include the Google Business Profile listing option as per Google Business Profile regulations for Coworking Spaces.

You can get a Google My Business listing with either HAYVN’s Dedicated Desk or Private Office membership plans which meets Google’s policy.

Google's policy says: Virtual Office Customers are prohibited from creating a Business Profile on Google due to Google regulations requiring a physical location. However, customers may upgrade to a Dedicated Desk or Private Office Membership Plan, both of which have physical locations at HAYVN, subject to availability. Customers may, by written communication to the Community Manager, request such an upgrade. 

Learn more about Google's policy at: http://bit.ly/googlevirtualoffice.

Sure thing. From your pitch party to networking extravaganza to family events, we’ve got the perfect event space for you to dazzle your guests. Looking to host a meeting? You can reserve a conference room or event space (indoors or outdoors) for your team, clients, and guests to gather. Our super-helpful HAYVN staff are there to help — from testing the tech to setting up your coffee bar. We’ll take care of behind-the-scenes stuff, while you whisper-speak your presentation or make a toast.

You can bring your own caterer but if you need one, we know great ones who are familiar with our space and know how to make it picture perfect!

Yes! HAYVN’s Sheffield Large Conference Room with beautiful views is perfect for a meeting with 7 flexible workshop/training set-ups. Design styles for laying out the tables and chairs include chevron, classroom, theater, U-shape, team tables/clusters, circle or semi-circle chairs, and conference style.

Our Large Event Space with Kitchen can accommodate different layouts including chairs only, tables and chairs, and open space to mingle. Space easily fits 90 and is airy, bright with an open kitchen space boasting an extra long counter for beautiful spreads. Ask about our surrounding breakout rooms which are optional add-ons.

Interested in an outdoor space, fitness center, or the spacious 3-story atrium space, let’s chat more.

Please review our many options in our Event Brochure here.

The easiest and quickest way to reserve your space is to book online or give us a call or fill our our event form. We’ll find out what you need and help get you all set up.

Thank you for your interest in being a presenter at HAYVN. Since we receive many requests to present to our community we want to make sure your presentation fits with our HAYVN’s vision. Please fill out the HAYVN Speaker Form which you may return to us at hello@hayvn.com.

Questions? Please call us at (833) 429-8659.

For all meetings and events, please include any applicable setup and breakdown time in your reservation.

MEETINGS: Yes, 30-minute increments would be best for a meeting room rental.

EVENTS: Yes, we recommend a minimum of two hours rentals for your event and require a non-refundable two-hour date-hold deposit and $25 scheduling fee to reserve your date(s) and time(s).

To play it safe and make sure your ideal space is available, book your meeting room or event space in advance.

Want to do a spontaneous meeting? You can quickly check on availability by looking and also booking on our booking calendar. If it’s a short notice need, please also talk to one of the HAYVN staff who can help you — if there’s a space available, it’s yours!

MEETING ROOMS: Yes. When a meeting room booking is cancelled 24 hours in advance, the $25 scheduling fee is non-refundable. For a cancellation less than 24 hours in advance, 100% cancellation fee is applied. Meeting rooms include: Sheffield Conference Room, Bell Island Living Room, Huddle/Podcast Room, and Mini Meeting Room.

EVENT DEPOSIT: Renter shall submit to HAYVN a date-hold deposit equal to 2 rental hours to reserve your date(s) and time(s) and a $25 scheduling fee. Deposits are non-refundable. HAYVN has no obligation to hold the desired space for the requested date for a Renter until and unless the Agreement is signed, and the deposit is paid. The balance of the rental fee is due seven (7) days prior to your event.

EVENT PAYMENTS: Payments may be made to HAYVN in cash, by check, or via credit cards (Visa/MasterCard). Miscellaneous or additional costs, such as for staffing, bar, catering, rentals, etc., are due two (2) days prior to your event. No terms are implied or granted and no event preparation work, on the part of HAYVN or Renter, shall commence until full payment is received.

EVENT CANCELLATION: Cancellation of an event at any time after an Agreement is executed and 7 days prior to the event date shall result in forfeiture of the Renter’s date-hold deposit which includes the date hold deposit equal to 2 rental hours and a $25.00 schedule fee. In the event that Renter cancels its event less than seven (7) days before the event date, Renter forfeits the entire rental fee, including the deposit and the balance paid as well as any other costs incurred on Renter’s behalf, such as reserved food and beverage catering, equipment rentals or purchases. The rental fee, less the date-hold deposit, will be returned to Renter only if Renter cancels the scheduled event at least seven (7) days in advance of the event date.

RESERVATIONS: There is a $25 non-refundable scheduling fee to book a meeting room or event.

Please review HAYVN's Event Rental Terms and Conditions or give us a call or email us at info@hayvn.com to book an event space and discuss guidelines. You cannot book these spaces online. We will review all guidelines with you, and they also are included in our event space contract.

HAYVN is a drug free and non-smoking facility at all times.

To learn more about our Meeting and Event Spaces, you can see our online brochure here.

Yes. Exact terms are in the contract and HAYVN Event Terms and Conditions but generally …

• Renter shall provide Renter shall provide certificates to HAYVN for Renter’s Special Event Liability, Commercial General Liability and Liquor Liability (for events with more than 50 attendees or for events where Renter sells alcohol) insurance no later than 7 days prior to Renter’s event.
• Third-Party catering service companies must provide evidence of $1,000,000 in General Liability Insurance as well as Workers Compensation Insurance 7 days prior to the event date.
• Musicians or DJ’s (or third parties who hire musicians or DJ’s) are required to carry General Commercial Liability insurance.
• Renter shall comply with all applicable local, state, and federal laws.
• Renter shall indemnify, defend, and hold harmless HAYVN and its officers, directors, employees, and agents from and against any and all demands, claims, damages to persons or property, losses, and liabilities, including reasonable attorney’s fees (collectively (Claims”) arising out of or caused by Renter’s negligence in connection with the use of the facilities.

ALCOHOL: Yes you may, but you must comply with HAYVN's proper conduct which includes not serving to minors on the premises at any time. For the avoidance of doubt, if Renter serves alcohol at any time during an event with more than 50 attendees, Renter shall either (1) obtain and provide proof of a liquor license or permit and required insurance policies OR (2) hire a licensed vendor and or catering company which shall have in its possession a liquor license or permit and required insurance policies. If Renter intends to sell alcohol to attendees during its event, then, Renter must obtain required insurance policies and provide a copy of the insurance certificate and a liquor permit to HAYVN 7 days prior to the event.

HAYVN is a drug free and non-smoking facility at all times.

Please review HAYVN's Event Rental Terms and Conditions or give us a call or email us at info@hayvn.com for more information.

Sure thing, you can bring your own caterer but if you need one, our preferred caterers are familiar with our space and know how to make it picture perfect!

HAYVN's Catering Standards and Kitchen Policy for the caterer is covered in HAYVN's Event Rental Terms and Conditions or give us a call or email us at info@hayvn.com to learn more.

HAYVN provides beverages for meetings of 8 people or less including coffee, tea, and water. Not sure what to serve? Hosts often serve juice, coffee/tea, soft drinks, and alcohol. Ask us or a caterer for some ideas including our preferred caterers.

HAYVN has high-tech equipment available such as HD flat-screen TVs, video and conference equipment, awesome sound system, podcast equipment, monitors, and tech support.

Sure. Here are the Terms & Conditions for an event at HAYVN.