So much has changed in the last six months. Remote work and ‘Work-from-Anywhere’ are flexible work arrangement options for reopening businesses. In light of this new hybrid workplace reality, HAYVN offers virtual office plans for members in need of more than a PO Box.
Virtual offices offer coworking members plenty of benefits beyond receiving mail. Let’s break them down:
Business address for freelancers, entrepreneurs and startups
Instead of using home addresses, startups and freelancers get to enjoy the benefits of having a business address for official correspondence and packages.
Setting up a virtual office or PO box is a smart option for coworkers and startups who are launching their brands and building online presence.
Secure access to your virtual mailbox
Real-time updates of your mail keep you on top of your business. Imagine the convenience of receiving instant push notifications on any device that a check, or an important package has arrived.
You can decide right away how you would like to manage your postal mail. The work is done for you.
HAYVN receives your instructions and does the following for you as soon as your mail arrives:
- opens and scans your mail
- sends it to your email
- forwards it to another address
- keeps it for pickup or
- shreds and recycles upon request.
The secure web-based virtual mail application gives you the ability to view and manage your mail from anywhere in the world, on any device, and at any time.
Hassle-free mail management
There is no need to drive to a PO box to retrieve mail and packages. In a pandemic stricken world where social distancing is essential for our health, this is undoubtedly the most noteworthy benefit of full-service mail management.
Let’s say you are waiting for your company brochures and business cards. Your local print shop can simply deliver the packages to your HAYVN address.
If you’re stuck at home or are in a 14-day quarantine, you can simply give instructions to our HAYVN staff and we will take care of forwarding your business cards and packages to you. Letters are photographed and sent digitally so there is never a delay.
There’s enough going on in the world and in your life, take the hassle out of your mail delivery and let HAYVN take care of it for you. Because you don’t ever have to give out your home address, there is added security and privacy.
Two basic plans to build upon
The Virtual Office subscription is easy-to-understand, affordable and packed with great add-on features!
Choose between a monthly subscription worth $49.99/mo, or a 6-month subscription worth $99/mo.
Virtual Office Plan: For $49.99 monthly, subscribers get the Virtual Office plan:
- Prominent business address in Darien, CT – Better than a PO Box!
- Free HAYVN Day Pass ($50 value)
- 10% off Mini Meeting and Huddle/Podcast Rooms
- Unlimited incoming mail and packages for up to 5 employees
- Secure mail portal to view and manage mail anywhere, anytime
- Open & Scan = 25 pages/month (additional pages 35¢ extra)
- Forwarding = $5 each (plus postage)
- Unlimited mail recycling
- Mail shredding = 5/month (additional at 25¢ each)
- Secure storage for pick up during business hours includes 30 days for paper envelopes and 7 days for boxes (see more details on sign up)
The Fleet + Virtual Office Plan: At $99/month, adding a social membership provides access to the local professional community through member events, member directory, digital and IRL networking opportunities… and all your mail services:
- Monthly member breakfast
- First Fridays In-House Cowork Day and Bring a Friend
- Free admission to all HAYVN member events and workshops
- 10% discount on event and meeting space rentals
- Free HAYVN HALFTIME virtual and in-person sessions
- Present at our HAYVN HALFTIME or other in-person HAYVN event
- 1-hour of free meeting room rental time (value $75)
- 2 hours free business consultation from our resident HAYVN Mavens and HAYVN staff — Legal, Accounting, IT, Finance, Career, Marketing, Fitness, Nutrition ($250 value)
- Access to HR benefits plan
These valuable add-on features make signing up for a Fleet Membership a smart addition to your virtual office.
Google My Business and SEO ranking
HAYVN Co-working is a verified mail center operator, business center and one of Darien’s premiere co-working spaces. This means you have a legitimate address for your SEO ranking.
According to Google My Business support documentation: “Use a precise, accurate address and/or service area to describe your business location. P.O. boxes or mailboxes located at remote locations are not acceptable.”
Google’s guidelines for representing your business make it very clear that using an approved mail service is a critical component of SEO authority and trust your business needs to show up in search results.
Join Now: Get a prestigious address
Since opening its doors, HAYVN has constantly looked for more ways to offer quality customer service and convenience to its co-working community and members:
- Remote workers
- Small businesses
Through HAYVN’s Virtual Office Plan, customers get more than just a mailbox. Members receive the support they need to focus on growing their business without the day-to-day demands of maintaining an office. At HAYVN, we’re in this together. Join the community.